NOTICE OF ANNUAL MEETING
OF THE POLISH & SLAVIC FEDERAL
AND ELECTION PROCEDURES
TO THE MEMBERS OF THE POLISH & SLAVIC FEDERAL CREDIT UNION
1. The Polish & Slavic Federal Credit Union’s Annual Meeting will take place on Sunday, October 18th, 2009 at 2:00 p.m., at Polish Cultural Foundation at 177 Broadway, Clark, New Jersey. At this meeting, the results of our annual election will be reported to the membership. Due to the expiration of the terms of four directors, four seats on the Board of Directors will become available for three-year terms.
2. In accordance with the PSFCU’s Bylaws, a Nominating Committee was appointed by Krzysztof Matyszczyk, Chairman of the Board, and was comprised of representatives of the Polish community from New York and New Jersey: the Rev. Bogumil Chrusciel (Chairman), Zygmunt Bielski, Beata Jakubowski, Alex Storozynski and Malgorzata Wadolowski. The Nominating Committee filed its Report for the 2009 Election with Kaja Sawczuk, Secretary of the Board on July 16, 2009 and selected the following nominees:
John L. Szalyga
3. As required, ballots will be mailed to all members eligible to vote in this year’s election. Those eligible are individual and business members who, as of August 15, 2009, had a regular share account and:
• are individual members at least eighteen years of age. Additional persons listed on accounts are not eligible to vote, unless they are also members.
• are sole proprietorship business members. If a sole proprietor member is also an
individual member, he/she is entitled to only one vote.
• are non-natural person members, i.e. a Corporation, LLC, Partnership or Association. Non-natural person can vote through an agent, who is a current signatory on
entity’s account. If, for the purpose of voting, the entity chooses to designate an agent different from current signatory on the account, a separate designation must be provided to PSFCU in writing. The designation, including the agent’s name, his/her signature and the entity’s name, must be received by PSFCU not later than August 15, 2009 by fax at 973-808-3217.
Each member will only have one vote, regardless of the number of accounts owned.
4. Prospective candidates, other than those nominated by the Nominating Committee, wishing to be added to the ballot, must file a petition. A prospective candidate, in addition to being agreeable to the placing of his or her name on the ballot and accepting the office, if elected, must be a PSFCU member in good standing, be willing to submit to a background and credit check and be bondable by the Credit Union insurance carrier. In addition, all prospective candidates must register with the PSFCU in order to obtain original petition forms from the PSFCU. Only original petition forms may be used to obtain signatures. Copies will not be accepted. Petition packages can be obtained
directly at 100 McGuinness Blvd., Brooklyn, NY, or at 9 Law Drive, Fairfield, NJ. The
completed petition, along with the required documentation, must be filed with the PSFCU at 100 McGuinness Blvd., Brooklyn, NY, no later than 7 p.m., Tuesday,
September 1, 2009. The PSFCU Bylaws require that the petition must be signed by
a minimum of 500 members. If the record of a petition signatory is incomplete or incorrect, that member will not be included in the signature count.
5. The PSFCU Elections 2009 will be conducted by paper ballot with optional electronic voting. The detailed voting instructions will be enclosed with the ballot.
6. A list of all candidates will be posted in the branch offices of PSFCU by September 11, 2009. The ballots will be mailed to all members eligible to vote no later than Wednesday, September 16, 2009. The deadline for receipt by Election Company of a completed ballot is 11:59 p.m., EST, Tuesday, October 13, 2009.
- All deficiencies of “par value” (first $10.00 in regular share account) in member’s account must be supplemented by August 15, 2009 to bring the account up to par value or a ballot will not be sent.
- Ballots will not be sent to minor members. If a minor has turned 18 years of age, he or she must convert his/her account to a general membership account by August 15, 2009 in order to receive a ballot.
- PSFCU follows standard anti-fraud procedures which apply to all mailings including election mailings. Accordingly:
1. No ballot will be sent to the address marked on PSFCU record as “undeliverable.” The record is marked as such if any PSFCU mailing was returned and the address was not corrected. All members are responsible for updating their mailing address.
2. No ballot will be sent to members whose account became “dormant.” An account is deemed dormant if it is inactive for at least three years. A dormant account must be activated by August 15, 2009 in order to receive a ballot.
Click here to read the full text of the Notice of Annual Meeting of PSFCU and Election Procedures, including biographical notes of the candidates.
A copy of the criteria for candidates to the Board of Directors is available here.